Bookkeeper

Job Description:

5 hours per week | £15-17 per hour
Volunteer Action is looking for an organised Bookkeeper to assist the Treasurer in weekly Purchase/Sale ledger and bank reconcillation work.
This can be combined with a current role you hold - and hybrid work is possible.
12 hours per week | £15-17 per hour | Oundle Based Offices / Hybrid

Accountable to: Chief Executive

The Role.
The role will involve maintaining the charity's bookkeeping and financial records, processing
income and expenditure, reconciling bank accounts and supporting the Chief Executive and
Treasurer with regular accurate financial information to ensure Volunteer Action maintains
strong financial controls and good financial records.

The Accounting System.
The financial records are maintained on a cloud-based accounting package called, “Scribe”,
which is an easily-understood receipts & payments system.
This comprises of cashbooks for multiple bank accounts, a bank reconciliation facility for
each account, a single nominal ledger and various standard reports. Full training will be
given on the system.

KEY RESPONSIBILITIES
Weekly
• Processing all cheques and cash received during the week, including:
i. entering them onto the Scribe accounting system
ii. taking them to the Post Office for banking.
• Collating all purchase invoices received during the week, including:
i. Setting up the payments on the Charity’s main bank account, for
authorisation by the Chief Executive or the Treasurer.
ii. Entering them onto the Scribe accounting system.
• Go through the bank statements and enter onto Scribe all online receipts &
payments.
• Complete a Bank Reconciliation for the main charity bank account.
• Deal with any ad-hoc payments required by the Chief Executive.
• Provide financial information to the Chief Executive, as required.

Monthly
The Treasurer will enter salary payment details onto the appropriate bank accounts, after
which:
• Complete a Bank Reconciliation for the whole month on the Charity’s main bank
account.
• For two additional bank accounts which the charity maintains:
i. Enter all transactions for the month onto the Scribe accounting system
ii. Complete a bank reconciliation for each account
• Deal with a small number of coding transfers required at the month-end on the
Scribe system
• In Scribe, print out an Income & Expenditure report for the Treasurer, who will use
this to produce monthly management accounts for the Trustees.
• Update an Excel spreadsheet recording monthly donations from Friends of Volunteer
Action.

Annually
• Print out an Income & Expenditure report for the whole year, which the Treasurer will
use this to produce annual accounts for submission to the Charity Commission.
• In support of the review of the annual accounts by an Independent Examiner,
compile files of accounting reports, bank statements and purchase invoices.
• In conjunction with the Treasurer, complete a Gift Aid tax claim from HMRC.

General
• Maintain clear and organised financial records for audit and reporting purposes.
• Follow Volunteer Action's financial procedures and internal controls.
• Investigate and resolve discrepancies promptly.
• Monitor outstanding or unusual transactions and raise any concerns with the Chief
Executive.
• Respond to routine financial queries from suppliers and colleagues where
appropriate.
• Assist the Treasurer with the preparation of management accounts and financial
reports.
• Support the Treasurer in the preparation of information for trustee meetings and
finance reviews.
• Produce simple financial summaries, schedules or reports as required.

How to Apply: Email a covering letter and copy of your CV to: admin@volunteer-action.org.uk